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How to purchase an Amazon Studios iPad

  • Updated
Goal: Procure an Amazon Studios iPad

Prerequisites: Approval from management and finance to purchase devices

Audience: Amazon Studios Post and Creative teams (internal)

Procurement via IT Procurement (Recommended)

For US/Canada: Please use this link for purchases for US/Canada
For EMEA Regions: Please use this link for purchases in EMEA regions

 

Procurement Team Ordering Request Guide (US/Canada)

 

Objective: To offer instructions on how to approach the IT Procurement Team with a purchase request. Moreover, to make clear what will happen after the IT Procurement Team receives your request.

 How do I initiate an order to IT Procurement Team?

After you have identified your need and have Management and Finance approval, you can request your item to IT Procurement  and follow the instructions.

 Please ensure that you have completed the following information:

  1. Is this an expedite request? Needed to determine the urgency of the request, and to know if we need to handle it as a Regular or Expedite request.
  2. Need by date We need to review in order to review with vendor on ETA, to ensure need by date can be achievable.
  3. Is the user a new hire or existing employee: New hire should be selected only if it is new employee in the company. If the employee is being transferred from another department, existing employee should be selected.
  4. Ship to address or site code (ALL FIELDS ARE REQUIRED)
  5. Is this an Applicant-Candidate Accommodation Team (ACAT) This is to ensure if the user requires a special equipment.
  6. Cost Center This is where the user will be billed.
  7. User/Requester On behalf of who the PO will be placed.
  8. Business justification: The reason to why the item is needed.
  9. The selection of the device is a most please ensure that, the keyboard language is the correct one for laptops
  10. Quantity needed We need to ensure the quantity to be purchased.
  11.  

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What is next for procurement?

  1. Procurement receives your SIM-T, and will process it based on the established SLAs.
  2. Procurement will review the SIM-T to ensure all required information is input. If any information is missing, procurement will update the correspondence and set the request to 3 days to auto resolved.
  3. If all the information is completed procurement will create the PR from the Catalog and submit for approval. Your request will be set to pending approval (please follow up with approves to expedite the approval process).
  4. Once approved, your request will be updated with the PO number and new status will be set to Pending Delivery.  At this point the Vendor had already received the order to initiate the shipping process.
  5. Pending Delivery will follow up on the delivery and update your request with tracking and ETA information. Please that the good needs to be delivered to an Amazon site, for this reason, ship to home location is not an option.
  6. Once the site confirmed delivery is completed. The Pending Delivery team will receive the goods in Coupa and resolve your request.

 OUR SLAs:

• Expedite requests: 1 business day (from the moment Procurement receive all the information)

• Standard requests: 5 business days (from the moment the request arrives into the Procurement queue).

 

Important:

 If you receive and invoice on hold notification, please assign this via Payee Central to the person who owns your SIM-T for resolution.

 Please note that you can also find our wiki page here: https://w.amazon.com/bin/view/IT-Procurement-Process%28SOP%29/

 

EMEA IT Procurement Team Ordering Request Guide

 

Objective: To offer instructions on how to approach the IT Procurement Team with a purchase request. Moreover, to make clear what will happen after the IT Procurement Team receives your request.

 How do I initiate an order to IT Procurement Team?

After you have identified your need and have Management and Finance approval, you can request your item to IT Procurement  and follow the instructions.

 Please ensure that you have completed the following information:

  1. Is this an expedite request? Needed to determine the urgency of the request, and to know if we need to handle it as a Regular or Expedite request.
  2. Need by date We need to review in order to review with vendor on ETA, to ensure need by date can be achieved.
  3. Ship to Corp location:
  4. Cost Center This is where the user will be billed.
  5. User/Requester On behalf of who the PO will be placed.
  6. Business justification: The reason to why the item is needed.
  7. Quantity needed We need to determine the quantity to be purchased.
  8. Select the item [x]:

[ ] MNXP3NF/A: APPLE 12.9INCH IPAD PRO WI-FI 128GB SPACE GREY

[ ] MNXR3NF/A: APPLE 12.9INCH IPAD PRO WI-FI 256GB SPACE GREY

[ ] MNXU3NF/A: APPLE 12.9 INCH IPAD PRO WI-FI 512GB SPACE GREY

[ ] MNXW3NF/A: APPLE 12.9 INCH IPAD PRO WI-FI 1TB SPACE GREY

[ ] MNXY3NF/A: APPLE 12.9 INCH IPAD PRO WI-FI 2TB SPACE GREY

 

What is next for IT Procurement?

  1. IT Procurement receives your SIM-T, and will process it based on the established SLAs.
  2. IT Procurement will review the SIM-T to ensure all required information is input. If any information is missing, procurement will update the correspondence and set the request to “3 days to auto-resolve”.
  3. If all the information is complete, IT Procurement will create the PR from the Catalog and submit for approval. Your request will be set to “Pending approval” (please follow up with approvers to expedite the approval process).
  4. Once approved, your request will be updated with the PO number and new status will be set to “Awaiting Delivery”.  At this point the supplier has already received the order to initiate the shipping process.
  5. IT Procurement team will follow up on the delivery and update your request with tracking and ETA information. Please that the good needs to be delivered to an Amazon site, for this reason, ship to home location is not an option.
  6. Once the site confirmed delivery is completed. The IT Procurement team will receive the goods in Coupa and resolve your request.

 

 OUR SLAs:

• Expedite requests: 1 business day (from the moment IT Procurement receives all the required information)

• Standard requests: 5 business days (from the moment the request arrives into the IT Procurement queue).

 

Important:

 If you receive and invoice on hold notification, please assign this via Payee Central to the person who owns your SIM-T for resolution.

Please note that you can also find our wiki page here: https://w.amazon.com/bin/view/EMEA_IT_Procurement