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Scenechronize User Access and Permissions

  • Updated

Goal: Identify how to add users to your production and set their permissions accurately

Prerequisite: Scenechronize access with project admin level permissions

Audience: Project Admins

 

1. Invite Members to Projects

Project administrators have access to invite crew members to projects

  1. Navigate to the Admin tab

  2. Click Manage People

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3. Click ‘Add Person’

4. A popup window appears, enter in the user details

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5. To manage the new crew member’s access permissions, click ‘Continue’

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6. Assign the new member as a user or an admin

7. Select the proper access permissions based on the level of access you would like this user to have. Please keep security concerns in mind during this process

 

User Level Permissions: 

  Studio Administrator Show Administrator Show Manager
Add Admin Y N N
Add Manager Y Y N
Add User Y Y N
Add Recipient Y Y Y
Manage File & folder Properties Y Y Some
Edit Watermarking Security Y Y Y
Edit Closed Loop Security Y Y N
Library, file view, email, and expiring link history Y Y Y (personal)
Can publish to Studio                Y                N               N

 

8. Click 'OK'

9. Click ‘Save’

NOTE: When adding external parties/vendors to a project, ensure they have been approved to receive assets. Vendors should only receive expiring links to documents that have closed loop and are watermark enabled. 

 

2. User Access and Permissions

 

2.1 Manage Library Permissions

Project admins determine library permissions for each individual user. There are four levels of access to folders and files:

  • None No access

  • View Only View files

  • Manage Files Access, upload, and delete files

  • Manage Files and Folders Access, upload, and delete files; create and delete folders and sub-folders

Manage library permissions:

  1. Navigate to the Admin tab

  2. Click ‘Manage People’

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Project admins also determine whether users have viewer access or are permitted to send files via email and expiring links from Scenechronize. These settings are also managed in the Manage People tab.

  • Only users who have had their email addresses added to the project by the project admin can be granted permission to distribute files via email and expiring links

 

2.2 Group Access

Users who should be given the same access levels can be grouped together and managed in a single list.

Manage group permissions:

  1. Navigate to the Admin tab

  2. Click 'Manage Access Lists'

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3. You can create new lists and merge lists accordingly

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3. Create Distribution Lists

Distribution lists are used to send specific documents to select crew members.

  1. Navigate to the Admin tab

  2. Click Manage Distribution Lists

    • Users can be grouped together to easily bulk send scripts, schedules, and reports

      • For example: If you have 100 people who get the script, watermarked and by email, you can create a distribution list that contains each of them. Then when a script is uploaded, you simply distribute it via email to everyone on that list.

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3. To create a new distribution list, click 'Create a New List'

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4. A Create Distribution List popup will appear, name the list

5. Check the box next to the individuals to be included on the distribution list. You may click All or use the search bar to find and add individuals.

6. Click ‘Save’

 

3.1 Merge Distribution Lists

  1. Navigate to the Admin tab

  2. Click the Manage Distribution Lists

  3. Next to ‘Create a New List’, click Merge Lists

    • Merged distribution lists are saved as new, and the original lists remain untouched and saved

    • Distribution lists are located on the left, and the specific individuals within the list are outlined on the right

    • From this tab you can also add, edit, or delete individuals from distribution lists

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